Nominating Committee


The Nominating Committee may consist of at least three (3) active past-presidents with the immediate past-president as chairperson, if possible, and two or more members at large. The objective of the committee is to provide SCAGPO members with a list of nominees to fill the position of President, Vice President, Treasurer, Secretary, Data Base Administrator, Directors-at-Large and Regional Directors from the general membership.

 

ELECTION OF OFFICERS FOR 2017


SCAGPO is currently accepting nominations for Board Candidates to serve beginning January 2017. Currently, vacant positions include:

  • Vice President
  • Treasurer (2 year term)
  • Secretary
  • Database Administrator (2 year term)
  • Directors at Large (2 year term)  - 5 Positions Available

 

Members interested in a candidacy for one of the above positions must complete a copy of the Executive Board Candidate form and return it to the Nominating Chairperson by e-mail to nominating@scagpo.org.

The deadline for receipt of all forms shall be by 4:30 pm on October 5, 2016 . 

Acceptable Candidate entries must include the following:

  • Completed Application
  • Documentation of a minimum of three (3) years service to SCAGPO
  • E-mail Subject or Fax Coversheet Title:  SCAGPO 2016 Election (include number of pages)

 

Candidates are encouraged to search for service documentation through previous issues of Buyways, previous Annual Forum booklets, and/or by searching their name through the search feature found in the upper right corner of the home page of SCAGPO’s website.

A completed application package with all of the above referenced information must be received by 4:30 pm on October 5, 2016 in order to be considered by the Nominating Committee.

The minimum criteria to be used in the selection of the maximum number of members nominated for President, Vice-President, Treasurer, Secretary, Data Base Administrator, Regional Directors and Directors-At-Large are as follows:

  • All officer nominees (President, Vice President, Treasurer, Secretary, and Data Base Administrator) are members of NIGP.
  • The nominee must have been involved in this Association at a minimum of three (3) years and served on committees, attended training seminars and annual forum.
  • The nominee has made a contribution to the Association in a volunteer capacity.
  • The nominee has professional purchasing experience.

 

Candidates may find information regarding service as a member of the Board in SCAGPO’s By-Laws, Article III, beginning on page 6.

 

OFFICER RESPONSIBILITIES


A complete description of duties for each office is outlined in SCAGPO’s Operations Manual; however, the following are brief explanations for requirements of each office:

President

The President is selected as the Chief Executive Officer of SCAGPO and is charged with the leadership for the proper operation of the Association.  Specific duties include (but are not limited to) the following:

  • Work closely with the Board of Directors.
  • Preside at all Board and business meetings. Those meetings are to follow the Roberts Rules of Order. The
  • President may appoint a parliamentarian to assist in interpretation of meeting rules.
  • Appoint chairpersons for standing committees and create ad-hoc committees as you determine necessary to
  • accomplish the requirements of SCAGPO during your term of office, to include assistant Secretary and assistant
  • Treasurer, if warranted: The assistant ad-hoc positions will be non-voting board members.
  • Address all SCAGPO business to the Board including, but not limited to, that which is identified above.
  • Serve as primary contact with NIGP.  
  • Represent SCAGPO at the National NIGP forum.
  • Work closely with the Vice President to insure a smooth transition for their upcoming role as president.
  • Keep the membership informed as to the activities and progress of SCAGPO through the committee chairpersons and Information and Publicity Committee.

The President’s role in SCAGPO is critical to its success. The President must provide strong leadership, continued forward progress and the highest degree of professionalism. A successful term of office will result in a strong SCAGPO and enthusiastic membership.

Vice President

The Vice President is elected by the membership to serve as leader and promoter of SCAGPO. This position is first in line to the President. The VP’s support, dedication and professionalism are needed for the proper operation and continued success of SCAGPO. This period of duty as Vice President should be used as an experience toward developing yourself and preparing to assume the duties and responsibilities of the President, in another term.

Treasurer

The treasurer is elected to serve SCAGPO as second in line to the President.  Specific duties include, but are not limited to the following:

  • Receive all monies due SCAGPO. Ensure all monies are collected and expeditiously deposited, issue payment for all expenses of SCAGPO. You are also responsible for the coordination/collection of delinquent seminar fees, forum fees and membership dues.
  • Keep itemized accounting of all receipts and expenditures of SCAGPO funds and report the same in a formal manner at each meeting. Provide financial information as requested by any member of the board.
  • Obtain approval for all checks excluding refunds of revenue.
  • Copy the President, Board of Directors and Historian on all official correspondence. Because of the sensitive nature of your position all records must be maintained with utmost accuracy and care.
  • Prepare any tax forms by the specified filing date required by the Internal Revenue Service. You will also be responsible for assuring that SCAGPO operates within the guidelines of the IRS and to inform SCAGPO of maintaining its non-profit organization status.
  • Retain bank statements and other financial records for three years, and five years for tax statements and returns.
  • Prepare an annual financial report to be submitted to NIGP.
  • Provide actual vs. budget report at each board meeting.
  • Register with the SC Secretary of State as a “Registered Agent” for SCAGPO.
  • Ensure that chapter insurance is renewed and remains current in accordance with NIGP’s guidelines

 

Secretary

The Secretary is elected to by the membership to serve the organization.  Professional and dedicated service by the secretary is imperative for the successful operation of SCAGPO. The Secretary’s specific duties include, but are not limited to the following:

  • Record minutes of all Board and business meetings and distribute draft within two weeks
  • Maintain minutes and committee reports.
  • Copy the President, Board of Directors and Historian on all official correspondence.
  • Compile reports for board meetings and the annual forum.

 

Data Base Administrator

The Database Administrator is elected to serve SCAGPO with specific duties include, but not limited to, the following:

  • Maintain the Bylaws and Operations Manual.
  • Maintain and distribute the membership roster.
  • Invoice members for annual dues owed and updating status on the database when paid.
  • Provide labels of the membership and of other NIGP chapters as requested.
  • Provide reports to Board of Directors or chairpersons as requested.
  • Confirm status of membership for registration purposes at all training sessions and annual forum.
  • Maintain a current and accurate listing of SCAGPO equipment.

 

Regional Directors

The Regional Directors represent the following regions within the State:

  • Region I: Calhoun, Fairfield, Kershaw, Lancaster, Lee, Lexington, Newberry, Richland, and Sumter
  • Region II: Bamberg, Beaufort, Berkeley, Charleston, Colleton, Dorchester, Hampton, Jasper, and Orangeburg
  • Region III: Abbeville, Aiken, Allendale, Barnwell, Edgefield, Greenwood, Laurens, McCormick, and Saluda
  • Region IV: Anderson, Cherokee, Chester, Greenville, Oconee, Pickens, Spartanburg, Union, and York
  • Region V: Chesterfield, Darlington, Dillon, Florence, Georgetown, Horry, Marion, Marlboro, Williamsburg, and Clarendon

 

Duties to fulfill these responsibilities are listed below.

  • Directors must be knowledgeable of SCAGPO Bylaws and the Chapter Management Operational Manual.
  • Directors must maintain a commitment to the Association and constituents by attending all scheduled SCAGPO Board meetings, an essential element for the successful completion of SCAGPO business matters.
  • Directors must serve as a liaison and spokesperson for the membership their designated regions. Accordingly, Directors must provide constituents with regular updates and must present a report at each board meeting of contacts made, issues, projects, and other activities taking place in the region.
  • Directors must attend SCAGPO sponsored programs and be available to the membership and encourage all members of your region to do the same.
  • Directors shall vote on issues that best serve the interest of the Association always keeping in mind the members point of view and any input provided to you as their representative.
  • Directors must work closely with the membership committee chairperson to identify and follow-up with new members, to maintain members, and establish a regional process to recruit new members.

 

Directors at Large

The Director at Large term in office is significant to the organization. The goals that the Director at Large sets for himself or herself and the organization will determine the direction the Association will take in the coming years. The Directors at Large represent a cross section of the entire membership and thus are their spokesperson. Duties to fulfill these responsibilities are listed below.

  • Read and be knowledgeable of SCAGPO Bylaws and the Chapter Management Operational Manual.
  • Maintain a commitment to the Association and its members by attending scheduled SCAGPO Board meetings.
  • Serve as liaison between the membership and the Board. Attend SCAGPO sponsored programs to have an opportunity to be available to the membership. Use electronic outlets as a medium for communicating with membership.
  • Vote on issues that best serve the interest of the Association always keeping in mind the members point of view and any input provided to you as their representative.
  • Assist the President, Vice President, Treasurer and the Data Base Administrator in any special projects that may arise. Serve on at least one committee established by the above officers during a two (2) year term.
  • Directors at Large are strongly encouraged to serve either as chairperson or committee member to further the mission of the Association and its members. Serve on at least one Association committee during the two (2) year term.